GDPR Information

GDPR. Data Protection legislation 2018
Overview. The General Data Protection Regulations came into operation on 25 May 2018 and affects even organisations as small as the Sabine Baring-Gould Centenary Group. As a result we will only keep paper membership forms with contact details relating to paid up members and entities such as companies affiliated to us.
We take the utmost care with your information and we will never share your information with any third parties or other companies. You will always have the right to withdraw your permission to store your information at any time by a simple request by contacting the Chairman or any committee member.
Email lists of our contributors will be held only on the Chairman’s passworded computer specifically for the emailing of our members. For further information please contact our Chairman or other committee member.
The Sabine Baring-Gould Centenary Group would like to keep you updated with news about fundraising activities, campaigns and other ways that you can help us.
Please let us if and how you would like us to contact you in ways other than email. If you change your mind in the future, you can opt-out at any time by Contacting the Chairman or any Committee member.

GDPR Policy and Privacy Statement 2018
Data Protection Policy

1. Introduction
The Sabine Baring-Gould Centenary Group (SBG100) needs to collect and use certain types of information about its contributors in order to carry out its work on their behalf. This personal information must be collected and dealt with appropriately whether it is collected on paper, stored in a computer database, or recorded on other material and there are safeguards to ensure this under the Data Protection Act 1998, and as amended by future legislation and regulations.
2. Data Controller
The SBG100 through its committee, is the Data Controller under the Act, which means that it determines the purposes for which personal information held will be used. It is also responsible for notifying, if necessary, the Information Commissioner of the data it holds or is likely to hold, and the general purposes that this data will be used for.
3. Disclosure
The SBG100 does not share data with other agencies. It is conceivable that there may be circumstances where the law requires us to disclose information to an official body.
4. Data Collection
The SBG100 will ensure that any individual providing information does so with explicit, written consent, based on a clear understanding of our need for the data and the uses to which it will be put. We also do not monitor individual users of our website.
5. Data Storage
Information and records relating to SBG100 members will be stored securely and will only be accessible to authorised persons for the purposes set out above and in our Privacy Policy.
6. Access and Accuracy
All Members have the right of access to the information the SBG100 holds about them. We will also take reasonable steps to ensure that this information is kept up to date by asking members, at the time their annual membership is renewed, whether there have been any changes that should be reflected in the information held.
7. Additional Information
In case of any queries or questions in relation to this policy please contact the Chairman of the Sabine Baring-Gould Centenary Group.

Privacy Statement
The Sabine Baring-Gould Centenary Group (SBG100) collects data from its members, with their consent. The data collected is normally restricted to names, addresses, telephone numbers and e-mail addresses. This data is only kept as long as necessary and is deleted when no longer required (such as when a member leaves the society) or when the member requests that it is deleted. All members are entitled to see the data held about them upon request and to ask for amendments to be made.
The data is held securely by the officers of the SBG100 who make use of it and they take all reasonable precautions to protect it from loss or misuse. Any security breach will be reported promptly to those affected.
A master list of the contact details for members of SBG100 is maintained by the Chairman. Information from this membership list may be used to prepare a mailing list for contacting contributors and for contacting individuals when necessary. These lists are kept on the Chairman’s personal computer, which has password protection. Members will be able to unsubscribe from these messages.
No information is shared with any other organisation and communications with members do not reveal the personal details of members, other than Committee members or others who have specifically given permission for their personal data to be made available to others for activities related to the group’s objectives.
This policy will be updated if necessary and members informed. A current copy of the policy will be kept on the SBG100 website.
GY 11 Apr 2024